2. LEXIS PRO

2.1. Description, Objectives, Vision and Website
2.2. Admission, Subscription and Exclusion
2.3. PROFESSIONAL license
2.4. PARTNER license
 

2.1. Description, Objectives, Vision and Website
2.1.1. LEXIS is an international community of language services providers, including but not limited to translators, subtitlers, copywriters and voice-over professionals.

2.1.2. LEXIS’s main goals are to help the market in distinguishing the best professionals and to create real business opportunities between its members and all entities requiring language services. LEXIS offers a space where its members may share experiences, receive specialized information, provide back up, refer one another to clients, build up their own credibility and earn their clients' trust: They can also become a SYNTAX service provider, and take advantage of its ADVANCE functionalities. 

2.1.3. Becoming a LEXIS member involves a selective admission procedure and a permanent assessment of the language services provided by the applicant on the SYNTAX platform (see 3.4) Through this procedure we strive to make  LEXIS a highly regarded, distinctive brand guaranteeing an increasingly recognized quality on the market.

2.1.4. LEXIS’s website address is www.LEXIS.pro.

2.2. Admission, Subscription and Exclusion
2.2.1. Access to LEXIS is selective and formulated through an application process. All language service providers who, in addition to complying with the standards referred to in 1.2, identify themselves with LEXIS’s ethics of precision and transparency, may apply for LEXIS membership.

2.2.2. The language service providers may choose between two kinds of licenses:
a) PROFESSIONAL—for freelancers and language services companies
b) PARTNER—for entities whose services or products are intended for language service providers

2.2.3. In case of omissions or missing attachments (lack of information and/or documentation) in the application form, the applicant will be given the opportunity to provide that information or documentation in order to complete the admission procedure.

2.2.4. Any decision to reject an application for LEXIS membership will be followed up by a LEXIS membership application implies a written explanation by email of the reasons for refusal.

2.2.5. All licenses must be paid for, except free PROFESSIONAL STANDARD license, which is available for minimum 18 (eighteen) months and only to new LEXIS members. LEXIS, however, reserves the right, at any moment, to implement promotional campaigns.

2.2.6. The achievement of a license depends on:
a) The application being approved;
b) The completion and validation of a LEXIS profile (see 2.3.8.1, 2.3.8.2, 2.4.7.3.);
c) Cleared payment of the fees, if applicable, of the license subscribed to during the period covered by the subscription value paid.

2.2.7.Licenses are subject to annual subscriptions and either monthly or yearly payment in accordance with the plan chosen by the LEXIS member, except for the subscription for the PARTNER license which must be paid annually.

2.2.8. The subscription values vary according to the type of license (PROFESSIONAL or PARTNER) and payment method. All values are expressed and may be consulted in the LEXIS Price List.

2.2.9. LEXIS reserves the right to change the subscription values in the above-mentioned document every six months, informing all community members via email of any impending changes.

2.2.10. LEXIS is not liable for any technical issues or problems which might be related to its members’ Internet connections.

2.2.11. LEXIS reserves the right to implement continuous improvements in its websites in order to optimize the services rendered to its members, with the possibility of these being temporarily unavailable due to maintenance and/or updating operations. Whenever possible, all members shall receive notice of such unavailability, in due time via email.

2.2.12. The following constitute motives for primary exclusion from LEXIS, without no reimbursement of the subscription values that may have been paid, of any community member who:
a) Does not pay the total value of the subscribed license;
b) Provides false statements;
c) Does not comply with any standards included in this Regulation and Terms of Use of LEXIS /SYNTAX;
d) Is proven to have breached LEXIS’s / SYNTAX’s Deontological Code;
e) Does not respect the users' code of conduct (see 5.).

2.3. PROFESSIONAL license
2.3.1. Language service providers can subscribe to one of the two available PROFESSIONAL licenses:
a) STANDARD (free with limited functionalities)
b) PREMIUM (non-free modality with access to all PROFESSIONAL license functionalities)

2.3.2. The functionalities of STANDARD license can be consulted in the LEXIS Price List.

2.3.3. If an applicant does not receive a refusal notification from LEXIS within 15 (fifteen) days of filling out 90% of his profile data, his/her application is considered as approved.

2.3.4. If an application has been refused for not being suited to the LEXIS community’s activity, and if the applicant has not breached the Regulation and Terms of Use, the amount paid for the subscription shall be reimbursed in a maximum time of 15 (fifteen) working days.

2.3.5. For members with a PROFESSIONAL PREMIUM license, the LEXIS profile consists of a multimedia personal page at yourname.LEXIS.pro which fulfils the following goals:
a) Identifying the language services provider as a member of the LEXIS community of the SYNTAX platform;
b) Being a base for the SYNTAX profile that will identify the member as a supplier in the homonymous platform.

2.3.6. The LEXIS profile may only be edited by the language service provider and by means of a login with a username and password, disclosure to third parties being strictly forbidden. Whenever there is cause for suspicion that the integrity of the password has been compromised, such suspicion must be forwarded to LEXIS, which will provide the user with a new password.

2.3.7. The LEXIS profile shall only be opened to third parties from LEXIS’s customizable images with a hyperlink that the service provider may export (see 2.3.10.).

2.3.8. The mandatory and optional elements which constitute the LEXIS profile of a member with a PROFESSIONAL license depend on the legal nature of the member’s status as a service provider.

2.3.8.1. The profile of a member with a freelancer PROFESSIONAL license consists of the following core elements:
a) Name
b) Username and password
c) Detailed specification of the language services rendered (translation, subtitling, copywriting, broadcasting/narration)
d) Nationality
e) Mother tongue and other work languages
f) Country of residence
g) Contacts
h) Education
i) Professional experience
j) Specialization fields
k) Portfolio (in text, image, audio or video form)
l) List of software used in his/her professional activity
m) Daily output (optional)
n) Rates (optional)
o) Photo or image (optional)
p) SYNTAX ranking (see 3.4.) (optional)
q) Attachments for download, such as CV, portfolio or reference letters (optional)
r) Hyperlinks to personal pages, blogs and others (optional)
s) Free presentation text (optional)

2.3.8.2. The profile of a member with a language service company PROFESSIONAL license consists of the following core elements:
a) Name;
b) Username and password;
c) Detailed specification of the language services rendered (translation, subtitling, copywriting, voice-over);
d) Location;
e) Work languages;
f) Contacts;
g) Portfolio (under text, image, audio or video form);
h) List of software used in Professional activity;
i) Specialization fields;
j) Daily output (optional);
k) Rates (optional);
l) Logotype (optional);
m) SYNTAX ranking (see 3.4.) (optional);
n) Attachments for download (optional);
o) hyperlinks (optional);
p) Free presentation text (optional).

2.3.9. Each new member of the community with a PROFESSIONAL license shall be given a personal and non-transferable membership number, which will be shown in the respective LEXIS profile and in LEXIS’s exportable images with hyperlink (see following points).

2.3.10. As per LEXIS’s vision described in 2.1.3., any community member with a PROFESSIONAL PREMIUM license may export to his/her website, blog or email, a LEXIS corporative image with a hyperlink to the respective profile which will identify him/her as a member of the community. This shall be the only way for third parties to have access to the LEXIS profile (see 2.3.7.).

2.3.10.1. LEXIS’s corporative image shall be customizable under various forms and it may easily be exported onto the community members' personal page, blog or email or printed on business cards, letters and other physical support.

2.3.10.2. The use of LEXIS's corporative image is exclusive to its members with a PROFESSIONAL PREMIUM license and shall not be used without the respective hyperlink.

2.3.11. LEXIS reserves the right to send a newsletter to all its members occasionally. That same newsletter shall convey all information related to the LEXIS community and its services, as well as relevant information in the professional scope of language service rendering.

2.3.12. LEXIS is an active community where suggestions and possible complaints from its members are always welcome, so that all members can contribute to the strengthening of LEXIS’s prestige and to the quality of the services provided by the community.

2.3.13. All members of the LEXIS community with a PROFESSIONAL license are governed by and ensure their compliance with the LEXIS Code of Ethics.

2.4. PARTNER license
2.4.1. PARTNER licenses are specially designed for collective entities whose services or products target public language service providers. The following are included in this category:
a) Associations and federations
b) Publishing houses
c) Professional products companies
d) Educational and Professional training institutions

2.4.2. The afore-mentioned collective entities, in acquiring a PARTNER license, will have access to a privileged communication channel which will be used to promote its products and services in the vicinity of the LEXIS community members. Such communication shall always be oriented, using, for that purpose, the criteria defined by the PARTNER license subscriber as, for instance, geographic location or the kind of service provided by the LEXIS community members, in order to strengthen the efficiency of its services and/or products distribution.

2.4.3. Information about LEXIS members is used only in an abstract way for the calibration of filters to be used in the aforementioned communication mechanisms. Under no circumstance shall concrete information on LEXIS’s community members (see 7.1.) be given.

2.4.4. The collective entities interested in acquiring a PARTNER license shall also be subject to an admissions procedure. This process is vital for LEXIS to assess the relevance of the application and the interest that the applicants’ activity would incur amongst our community of language service providers. If an applicant does not receive a refusal notification from LEXIS within 15 (fifteen) days after having filled out 90% of his profile data, his/her application is considered accepted.

2.4.5. If an application has been refused for not being suited to the LEXIS community’s activity, and if the applicant has not breached the Regulations and Terms of Use, the amount paid for the subscription shall be reimbursed in a maximum time of 15 (fifteen) working days.

2.4.6. The achievement of a PARTNER license depends on:
a) The application being approved;
b) The completion and validation of a LEXIS profile;
c) Payment of the subscribed license during the period covered by the subscription fees paid.

2.4.7. A PARTNER license grants the subscribing entity the status of LEXIS member (see 2.4.8.).

2.4.7.1. The LEXIS profile may only be edited by the entity that subscribed to the PARTNER license by means of a login with a username and password, disclosure to third parties being strictly forbidden. Whenever there is cause for suspicion that the integrity of the password has been compromised, such suspicion must be forwarded to LEXIS, which will provide the user with a new password.

2.4.7.2. The terms described in 2.3.11. regarding subscribers of a PROFESSIONAL license apply to the subscribers of a PARTNER license.

2.4.7.3. The LEXIS profile of a member with a PARTNER license consists of the following core elements:
a) Name of collective entity;
b) Username and password;
c) Location;
d) Contacts;
e) Free presentation text;

2.4.8. Although the achievement of a PARTNER license grants the status of LEXIS member to entities, they only benefit from the privileges stated in 2.4.2, and may not, for example, become official SYNTAX suppliers nor benefit from the several functionalities of the platform.

2.4.9. Exclusive benefits for LEXIS members with a PARTNER license:
a) The possibility to include up to 6 articles regarding their products and/or services in the LEXIS community.
b) These posts may consist of an image in JPEG format, up to 250 pixels wide and a text containing no more than 4000 characters (including spaces).
c) The posts’ headline may contain no more than 120 characters (including spaces).
d) The articles may be written in one of the four 4 (four) languages available on LEXIS (English, French, Spanish or Portuguese), with the possibility of choosing the target public for each article, depending on the country criteria.
e) The articles’ headlines shall appear in the right-hand column of the LEXIS website, and shall be divided into national and international news (depending on pre-selected country criteria and type of service).
f) Availability of statistics regarding the number of page hits at the head of each article
g) Two banners (static or animated with M-REC dimensions 300x250 pixels), rotated monthly in the right-hand column of the LEXIS website, with access to statistics regarding number of page hits
h) Also included: a news title (with a hyperlink) each quarter in the LEXIS newsletter (4 quarterly news titles), in which English shall be the mandatory required language of the aforementioned titles included in the newsletter.

2.4.9.1. The articles and banners mentioned in 2.4.9. shall always refer to products and services offered by LEXIS PARTNER members who fit the description of the activity referred to in their application form.

2.4.9.2. The hyperlinks in the posts and banners should always link to websites owned by LEXIS PARTNER members.

2.4.9.3. LEXIS reserves the right not to publish any news item or banner that does not comply with the provisions in 2.4.9.1. and 2.4.9.2.

2.4.9.4. Non-compliance with the items 2.4.9.1. and 2.4.9.2. shall result in the removal of the respective articles and banners and the cancellation of the organization’s PARTNER license. The said organization is not eligible for a reimbursement of the remaining subscription amount.

2.4.9.5. The details concerning sector, format and conditions of the publication of news and banners may be consulted in the Policy for Disclosing Products and/or Services for PARTNERS members.

2.4.10. Subscription prices for a PARTNER license may be consulted in the LEXIS Price List.

2.4.11. LEXIS reserves the right to change the subscription values in the document mentioned in the previous point every six months, informing, via email, all community members of any impending changes, which may include discounts resulting from promotional campaigns.